KADG - Tally data backup and split for recording next year Books of Account

After finalization/Audit of Books of Account for an Accounting Year, Accountants go for maintaining next year Books of Account. 

In manual or pen paper accounting record, Accountants first post opening balances of all the ledger accounts from the previous finalized or audited Balance Sheet. 

Opening Balance of ledger accounts for the next year are the same as closing balance of ledger accounts of previous finalized or audited Balance Sheet.

Example : 

If the finalized or audited Balance Sheet or Statement of Accounts is for the years 2025-26, then Opening Balance for the year 2026-27 is same as the closing balance of year 2025-26.

In case of Digital Accounting ecosystem, Accountants or Business owners prefer to use software like Tallyprime, Busy, Marg, Vyapar, Zohobook, Quickbook etc.

Anyone who uses software like Tally, there is no need to post opening balances one by one for each and every ledger account. 

They can use Data split option. In this option all the ledger account closing balances of previous accounting year automatically transferred to next year opening balance.

Let's learn the process of Data split using Accounting Software TallyPrime.

Back up the data file to a secure Local Hard Drive or Cloud Storage as per your personal preference which you think the most secured space, like Hard Disk, Pen Drive, Google Drive, One Drive etc.

KA DIGITAL WORLD for the F.Y - 2025-26 FINALIZED.

On GOT Screen

Press 'Alt+Y' or click on 'Y:Data'

Select and press 'Enter' on 'Backup & Restore' 

Select and press 'Enter' on 'Backup'.

Input the destination path where you want to take Backup.

Select and press 'Enter' on company name you want to take backup.

Select and press 'Enter' on 'KA DIGITAL WORLD' 1-Apr-25 to 31-Mar-26.

After company selection, select and press 'Enter' on 'End of List'

Press 'Y' or 'Enter' to Accept.

Backup Complete.

Now the time is to Split Data.

On GOT Screen, press 'Alt+Y' or click on 'Y:Data'

Select and press 'Enter' on 'Split'

Select and press 'Enter' on 'Split Data'

Select and press 'Enter' on 'Verify'

Press 'Esc' to go back to GOT screen.

On GOT Screen, press 'Alt+Y' or click on 'Y:Data'

Select and press 'Enter' on 'Split'

Select and press 'Enter' on 'Split Data'

Press 'S' or click on 'S:Split'

Select Split from : 1-Apr-26

Press 'Y' or 'Enter' to Accept or proceed.

Press 'Y' or Click on 'Yes'

Tally automatically creates a new company from 1-4-26 (01-Apr-26 to 31-Mar-27).

 You can check the Data file for Accounting year created.